Terms + Conditions

Terms and Conditions

Thank you for choosing The Seed as your retreat venue. To ensure a seamless experience for everyone, please review our terms and conditions carefully. By booking with us, you acknowledge and agree to the following:

1. Booking & Payment

Deposit & Payment Schedule

  • Initial Deposit: $1,250 USD (non-refundable) to secure your dates

  • 50% of total retreat fees: Due 90 days before arrival

  • Remaining balance: Due 21 days before arrival

  • Failure to meet payment deadlines may result in the release of your reserved dates

Security Deposit

  • A credit card authorization of $1,000 USD is required

  • The authorization will be processed through TAB only if needed

  • Processing date will be backdated to the retreat end date

  • Charges apply only for damages, excessive cleaning, or unpaid fees

2. Occupancy Requirements

  • Minimum stay: Three nights

  • Minimum participants: Seven guests at full rate

  • Final participant count: Must be confirmed 21 days before arrival

  • Single occupancy supplement: $65 per person per day (subject to availability)

3. Property Use & Privacy

Shared Spaces

  • Garden and Temazcal may be shared with cottage guests

  • Exclusive property use available for $2500 USD per day full occupancy including 3 meals per day per person.

  • Outside guests must be approved in advance:

    • $25 per person for single ceremony

    • $40 per person for full-day access

Check-In/Out Times

  • Check-in: 3:00 - 5:30 PM

  • Check-out: 7:30 - 11:00 AM

  • Early/late fees: $150 for first hour, $50 each additional hour

  • Early check-in subject to availability

  • Room availability before 3 PM not guaranteed

4. Services & Amenities

Meals

  • Breakfast: 8:30 AM

  • Lunch: 1:00 PM

  • Dinner: 6:00 PM

  • Times flexible within 30 minutes

  • Special dietary requirements: 30 days notice required

  • No meal adjustments for late arrivals/early departures

Internet

  • Fiber optic Wi-Fi provided

  • Service interruptions may occur due to remote location

  • No compensation for connectivity issues

Additional Services

  • Wellness services bookable up to 2 months in advance

  • Final confirmation required 2 weeks before retreat

  • External therapist fee: $25 per service for equipment use

  • All services must be arranged through The Seed

  • Direct payment to service providers required

5. Room Assignments & Changes

  • Final assignments due two weeks before arrival

  • Room changes after check-in: $25 cleaning fee

  • Detailed assignments submitted via provided spreadsheet

6. Property Rules

  • Quiet hours: 9:30 PM - 9:00 AM

  • Alcohol: Permitted in moderation (not recommended for retreats)

  • Children must be supervised

  • No pets allowed

  • Smoking in designated outdoor areas only

7. Cancellation Policy

Retreat Cancellation

  • Up to 90 days prior: 80% of paid amount transferable to future retreat

  • Less than 90 days: No refunds or transfers

  • Individual participant cancellations not managed by The Seed

Force Majeure

  • 80% of paid amount transferable if agreed by both parties

  • Valid for retreats within 12 months

  • Subject to availability

  • Transfer decision at The Seed's discretion

8. Media & Photography

  • Property photo album available for promotional use

  • Shared content must tag The Seed's accounts

  • Copy of content requested for The Seed's promotional use

  • We can provide a photographer recommendation should you decide to hire one

9. Retreat Leader Responsibilities

  • Submit detailed program two weeks before arrival

  • Manage participant payments and communications

  • Ensure adherence to property policies

  • Responsible for group conduct and property respect

  • Liable for any damages or excessive cleaning needs

10. Insurance & Liability

  • Travel insurance strongly recommended for leaders and participants

  • The Seed not liable for injuries or property loss/damage

  • Leaders assume responsibility for participant safety

  • The Seed not responsible for service interruptions beyond our control

By proceeding with your booking, you confirm your understanding and acceptance of these terms and conditions.

For any questions or clarifications, please contact our team directly.